Information System Job Description and Summary

Overview Develop a 1–2 page job description for a Health Information professional that is accompanied by a 2–3-page executive summary, summarizing the position and advocating to leadership for the need of it. This assessment will build on your first assessment and should be complete d second. Health care managers in today’s modern environment need to understand the importance and role of health information management (HIM). This also includes an understanding of the professional needs to ensure the HIMs are compliant and operating in an efficient and effective manner. In this assessment, you will once again work with the interactive scenario at a fictional hospital system. You will be tasked with researching health information professionals, their job functions and abilities to help the organization maintain or improve their HIM systems. You will apply your research of health information professionals and their job functions to the scenario by creating and developing a job description that matches the organization’s needs. It is important for organizations to hire the right professionals to manage their health information systems ensuring that those professionals and their skills are in line with organizational goals. By successfully completing this assessment, you will demonstrate your proficiency in the following course competencies and assessment criteria: • • • • Competency 2: Analyze administrative, clinical, management, and decision-support information technology tools. (L12.1, 12.2, 14.3) • Explain an organization’s need for a health information professional to ensure long-term meaningful use and current incentive program compliance. • Describe specific job functions of a new health information professional. Information System Job Description and Summary

• Explain the skills and training needed by a new health information professional to be successful in a position. Competency 3: Apply best practices relative to the financial assessments and decisions required for the implementation of health information systems. (L 8.1, 8.2, 8.4) • Analyze the potential financial impacts of hiring a new health information professional. Competency 4: Apply evidence to influence buy-in from all stakeholders. (L10.5) • Support hiring need and recommendations with specific evidence to encourage buy-in from leadership. Competency 5: Communicate in a manner that is scholarly, professional, and consistent with expectations for professionals in health care administration. (L6.1, L6.2, L6.3, and L6.4) • • Communicate the need for and job requirements of a health information professional in a manner that is clear and concise. Integrate relevant sources to support assertions, correctly formatting citations and references using current APA style. Content In your career as a health care manager, it may become necessary to create specific job postings based on your organization’s staffing needs. One of those positions might be a health information manager or health IT professional. Understanding the duties and responsibilities of this job will enable you to recruit qualified candidates more effectively. Additionally, you will need to demonstrate the value of this position to the organization or relevant stakeholders. By improving your ability to advocate for your staffing and resource needs you will be better prepared to make convincing arguments for funding. Questions to Consider As you prepare to complete this assessment, you may want to think about other related issues to deepen your understanding or broaden your viewpoint. You are encouraged to consider the questions below and discuss them with a fellow learner, a work associate, an interested friend, or a member of your professional community. Note that these questions are for your own development and exploration and do not need to be completed or submitted as a part of your assessment. • • • • What are the specific job duties a new hire will need to perform with regards to EHR or HIM systems management? What kinds of training or certification are most desirable for an applicant? Why? What qualifications are required in similar job postings at other organizations? • Hint: Look online for similar job postings. How will you defend the need to fulfill the new HIM position with regards to meeting organizational needs and return on investment? • What evidence can you use to help support your defense? Assignment Instruction This assessment should be completed second. Scenario For this assessment, refer to your work on the Analysis of Electronic Health Records System assignment. You may also wish to refer back to the Vila Health: Analysis of an EHR System simulation and the documents in the Resources section. Now that you have made recommendations on an EHR and meaningful use compliance, leadership has decided to hire a Health Information manager to oversee the EHR and other relevant HIM. This person will be responsible for ensuring long-term meaningful use compliance and work with the staff, stakeholders, and vendors to ensure continued success and seamless use of the EHR system. Since you spent so much time analyzing the organization’s systems, the new hire will report directly to you and you will take the lead in the hiring process. Information System Job Description and Summary

Preparation Before you start drafting the job description for the new hire, you must fully understand the following components of the EHR or HIM systems. • • • • • • • • Workflow analysis. Software licensing. Training. Infrastructure. Hardware. Vendor and Vendor Roles. Billing alignment with third-party payers. Medical coding and billing processes. The new hire will have a role in overseeing all the components of EHR or HIM systems. This is a mid-level management position and leadership is looking for you create a position that meets the needs of the organization and is financially feasible. Use the Capella University Library, Suggested Resources, and the Internet to assist you in the following: • • • • • Research specific HIM management certifications such as Registered Health Information Administrator (RHIA), Center for Healthcare Information Management (CHIM), and Registered Health Information Technician (RHIT). Identify specific job functions of a health information professional. Explain the skills and training needed that align with the points under Preparation in this assessment (EHR or HIM systems). Review current job descriptions from organizations similar to Independence Medical Center. Evaluate the role of the HIM or other health IT professional. Developing an understanding and vision of these points about the new hire and their position will be critical in effectively creating a job description that will yield the types of candidates that you and the Vila Health organization want for the position. Instructions For this assessment, you will create two deliverables. First, create a 2–3-page executive summary that summarizes the need for the position; this will be presented to leadership prior to posting the job description and advertising it to potential candidates. Second, create a 1–2-page job description detailing the position of health information professional that you want to hire. The executive summary’s purpose is to present a clear case for the need of the health information professional’s position to be hired. You should support this need with evidence from your analysis that you completed in this course’s first assessment. The executive summary will be assessed with the following scoring guide criteria: • • • • • • • Explain an organization’s need for a health information professional to ensure longterm meaningful use and current incentive program compliance. Information System Job Description and Summary

Analyze the potential financial impacts of hiring a new health information professional. • In other words, what will it cost to hire and employ the new health information professional versus the potential costs incurred by failing meaningful use compliance, or failing to achieve incentives from current programs? Support hiring need and recommendations with specific evidence to encourage buyin from leadership. The job-description will allow you to layout the desired skills and responsibilities for the health information professional. It should include a minimum and a preferred education, experience, and training requirement. The job description will be assessed with the following scoring guide criteria: Describe specific job functions of a new health information professional. Explain the skills and training needed by a new health information professional to be successful in a position. In addition to the points mentioned so far in this assessment, the following scoring guide criteria will be assessed throughout your assessment: Communicate the need for and job requirements of a health information professional in a manner that is clear and concise. Integrate relevant sources to support assertions, correctly formatting citations and references using current APA style. Additional Requirements Your executive summary should meet the following requirements: • • • • • • Written communication: Written communication is free of errors that detract from the overall message. Professional format: The executive summary format is consistent with expectations for professionals in health care administration. APA formatting: Resources and citations are formatted according to the current APA style and formatting standards. Number of resources: 3–5 peer-reviewed resources from scholarly journal articles. Length: • Executive Summary: This should be 2–3 pages typed, following APA alignment, double-spaced. Page count excludes the title page and reference page. You do not need to write an abstract for this assessment. • Job Description: This should be 1–2 pages. Job description format should be followed a typical job description based on your research. Font and font size: Times New Roman, 12 point. 8/3/2019 Information System Job Description and Summary Scoring Guide Information System Job Description and Summary Scoring Guide CRITERIA NONPERFORMANCE BASIC PROFICIENT DISTINGUISHED Explain an organization’s need for a health information professional to ensure long-term meaningful use and current incentive program compliance. Does not explain an organization’s need for a health information professional. Explains an organization’s need for a health information professional, but the relationship to compliance with meaningful use or current incentive programs is unclear or missing. Information System Job Description and Summary

Explains an organization’s need for  a health information professional to ensure long-term meaningful use and current incentive program compliance. Explains an organization’s need for a health information professional to ensure longterm meaningful use and current incentive program compliance; also, identifies potential challenges in ensuring that the right professional is hired for an organization. Analyze the potential financial impacts of hiring a new health information professional. Does not explain the cost of hiring a new health information professional. Explains the cost of hiring a new health information professional, but does not fully analyze the long-term costs or the potential financial gains of the new hire. Analyzes the potential financial impacts of hiring a new health information professional. Analyzes the potential financial impacts of hiring a new health information professional and identifies knowledge gaps, unknown, missing information, unanswered questions, or areas of uncertainty (where further information could improve the analysis). Support hiring need and recommendations with specific evidence to encourage buy-in from leadership. Does not identify evidence that supports hiring need or recommendations. Identifies evidence that supports hiring need and recommendations, but evidence is not especially compelling, or not relevant to leadership. Supports hiring need and recommendations with specific evidence to encourage buy-in from leadership. Supports hiring need and recommendations with specific evidence to encourage buy-in from leadership; impartially considers conflicting evidence or other perspectives. Describe specific job functions of a new health information professional. Does not describe job functions of a new health information professional. Describes job functions of a new health information professional, but description is not specific or unclear. Describes specific job functions of a new health information professional. Describes specific job functions of a new health information professional; also, identifies how job functions align with organizational goals and needs. Explain the skills and training needed by a new health information professional to be successful in a position. Does not describe the skills and training of a health information professional. Describes the skills and training of a health information professional, but does not fully explain how they will help the health information professional be successful. Explains the skills and training needed by a new health information professional to be successful in a position. Explains the skills and training needed by a new health information professional to be successful in a position and identifies specific qualifications or certifications that desirable candidates will possess. Information System Job Description and Summary https://courserooma.capella.edu/bbcswebdav/institution/MHA-FP/MHA-FP5016/180700/Scoring_Guides/a02_scoring_guide.html 1/2 8/3/2019 CRITERIA Information System Job Description and Summary Scoring Guide NONPERFORMANCE BASIC PROFICIENT DISTINGUISHED Communicate the need for and job requirements of a health information professional in a manner that is clear and concise. Does not communicate the need for or the job requirements of a health information professional. Communicates the need for and job requirements of a health information professional, but the approach is somewhat unclear, or there are mechanical writing errors that reduce the effectiveness of communication. Communicates the need for and job requirements of a health information professional in a manner that is clear and concise. Communicates analysis and recommendations of an electronic health records system in a manner that is clear and concise; the written content is mechanically accurate with correct use of grammar, punctuation, and spelling. Integrate relevant sources to support assertions, correctly formatting citations and references using current APA style. Does not integrate relevant sources to support assertions; does not correctly format citations and references using current APA style. Sources lack relevance or are poorly integrated, or citations or references are incorrectly formatted. Integrates relevant sources to support assertions, correctly formatting citations and references using current APA style. Integrates relevant sources to support assertions, correctly formatting citations and references using current APA style, which are free from all errors.

https://courserooma.capella.edu/bbcswebdav/institution/MHA-FP/MHA-FP5016/180700/Scoring_Guides/a02_scoring_guide.html 2/2 Running Head: JOB DESCRIPTION AND SUMMARY Information System Job Description and Summary Samantha Mills Capella University MHA-FP5016 August 25, 2019 1 JOB DESCRIPTION AND SUMMARY 2 JOB DESCRIPTION Health Information Professional refers to the certified expert dealing with technology and science attributed to management of health information. Generally, they usually have unique skills and knowledge comprising of the biomedical sciences, legal aspects associated with manageme nt of health information, community health, integration of financial and clinical information, privacy and information technology. The Health Information Management is applied in various care settings; like the community health clinics, outreach and mental health programs, long terms health facilities along with nursing homes. The professionals HIM provide services required in the health aspects including the quality management and data collection, decision support, access and disclosure, disposition, standards as well as in private health information. They are majorly applied in the analysis of healthcare information which helps in facilitating patient safety, decision support and health care delivery. The application of the HIM has been greatly applied in the collection and analysis of the data which is obtained during the establishment of an individual. This data is then applied in the \institution of the decision concerning which actions should be majorly applied for effective outcome attributed to preventive service. The HIM professionals are trained in the application of the information technology hence enhancing understanding of workflow among the healthcare providers (Magsamen-Conrad, Dillon, Billotte Verhoff, & Faulkner, 2019). They are very essential in controlling daily activities on the application of Electronic Health Records and the operation of health information to ensure the outcome is accurate and complete. They usually work in different sectors which regards the application of new technology and collection of data applied in future decision making. They serve in connecting clinical operations, administrative and operational function which can affect the JOB DESCRIPTION AND SUMMARY 3 quality of services in healthcare lifecycle. They work in classifying treatment and diseases in essence of standardizing financial, legal and clinical uses in healthcare. JOB DESCRIPTION AND SUMMARY 4 EXECUTIVE SUMMARY Needs for the health information professionals To ensure incentive program compliance and long-term use in the healthcare organizatio n, the health information professionals are needed for the following functions; i. The health information management helps in ensuring accurate, securely and timely documentation of information. ii. They work with the healthcare departments and providers like nurses, radiology, pharmacy staff, and physicians to ensure that the information attributed to certain patient promotes safety by the establishment of documentation practices. iii. They help in the management of key aspect of healthcare informatio n comprising of reporting, protecting and analyzing health data (Repaczki-Jones, et al., 2019). iv. Information System Job Description and Summary

The professionals in the health information management ensure governance, privacy, integrity and security concerning the information being collected form the patients who are receiving certain treatment. Specific functions of new managers in the health information professional There exist various roles attributed to the new managers in Health Information Professiona l which comprises of the following; i. Implementation of the systems and processes which are applied to support complete and accurate documentation of medical records. ii. They work in collaboration with the physicians in the essence of improving documentatio n quality. iii. They ensure accuracy in codding for clinical and reimbursement care. JOB DESCRIPTION AND SUMMARY iv. 5 They comply with the federal and state standards and laws relative to the security, privacy and record completion. v. Information System Job Description and Summary

Trends and track audit from the third party auditors and payers. vi. Analyze and prepare clinical data which is applied in the process improvement, research process, mandatory reporting and utilization management. Skills and training for health information professionals To ensure the effective operation of the Health Information Professional, there are several training and skills which needs to be established so that they can be in a position to perform better and hence ensuring outcome. i. Technical skill; this involves the skills which ensure that the managers conducting healthcare information gains knowledge and ability to apply various techniques and hence achieving final objectives. … Information System Job Description and Summary