HIPAA Compliance Analysis
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>> Gap analysis right?
>> Right.
>> Do me a favor and summarize it, I don’t have time to read this right now.
>> Sure. I did a random sweep of floors and public areas looking for violations for both HIPPA and our own internal policies regarding protected health information.
>> And.
>> I was not impressed. In a lot of places I found monitors turned to face the public. I found patient records left unattended. I could have picked them up and read them and there was nobody even around to stop me. In a lot of areas I found fax machines placed inappropriately and almost everywhere I went staff were discussing PHI in public areas.
>> It’s been pretty much my experience as well.
>> And what I find most disturbing is that a lot of the employees don’t really seem to care because once I’ve determined that they were discussing PHI in a manner which could clearly be heard by others, I would bring it to their attention and I’d get not resistance but sometimes they’d roll their eyes, or sigh just a little too loud.
>> Kind of like it was some burden you were placing on for reminding them to keep patient information confidential.
>> Exactly.
>> So in your option are we seriously out of compliance?
>> That’s right.
>> That’s what I was afraid of.
>> When you read that you’ll see that I’ve made some suggestions of ways to address these problems. The thing is that nine times out of ten this is just carelessness so it’s like if someone’s careless how do you make them care?
>> Good question. How do you make them care?
>> I think it has to start off with more training. You know we instituted these policies and then HIPPA came along and we probably didn’t provide enough training.
>> So you’re recommending mandatory training? We first need to make sure that everyone knows exactly what constitutes protected health information.
>> Right. I’m guessing that not everyone realizes what a broad definition that is. Then we have to stress not leaving PHI in public areas. We have to work with each station to make sure that their fax machine is set up in an appropriate area and then we have to turn those work station monitors around to where the public can’t see them I don’t care if we have to nail them in place.
>> I’d like to see penalties in place for employees that don’t comply with PHI policy. That might provide some incentive for them to do what’s right.
>> Well, we can certainly do that but I was hoping it wouldn’t come to that and that we could stick to positive reinforcement. Even so, I’ve put some suggestions for that in the report.
>> Set up a proposed training schedule by department and run it by me. This can’t wait.
>> You got it.
1.Why is it important for health information managers to possess a fundamental understanding of the HIPAA law?
2.What HIPAA violations can you identify from the HIM director’s description?
3.What steps need to be taken to address each violation?
You must proofread your paper. But do not strictly rely on your computer’s spell-checker and grammar-checker; failure to do so indicates a lack of effort on your part and you can expect your grade to suffer accordingly. Papers with numerous misspelled words and grammatical mistakes will be penalized. Read over your paper – in silence and then aloud – before handing it in and make corrections as necessary. Often it is advantageous to have a friend proofread your paper for obvious errors. Handwritten corrections are preferable to uncorrected mistakes.
Use a standard 10 to 12 point (10 to 12 characters per inch) typeface. Smaller or compressed type and papers with small margins or single-spacing are hard to read. It is better to let your essay run over the recommended number of pages than to try to compress it into fewer pages.
Likewise, large type, large margins, large indentations, triple-spacing, increased leading (space between lines), increased kerning (space between letters), and any other such attempts at “padding” to increase the length of a paper are unacceptable, wasteful of trees, and will not fool your professor.
The paper must be neatly formatted, double-spaced with a one-inch margin on the top, bottom, and sides of each page. When submitting hard copy, be sure to use white paper and print out using dark ink. If it is hard to read your essay, it will also be hard to follow your argument.
ADDITIONAL INSTRUCTIONS FOR THE CLASS
Discussion Questions (DQ)
Initial responses to the DQ should address all components of the questions asked, include a minimum of one scholarly source, and be at least 250 words.
Successful responses are substantive (i.e., add something new to the discussion, engage others in the discussion, well-developed idea) and include at least one scholarly source.
One or two sentence responses, simple statements of agreement or “good post,” and responses that are off-topic will not count as substantive. Substantive responses should be at least 150 words.
I encourage you to incorporate the readings from the week (as applicable) into your responses. HIPAA Compliance Analysis
Weekly Participation
Your initial responses to the mandatory DQ do not count toward participation and are graded separately.
In addition to the DQ responses, you must post at least one reply to peers (or me) on three separate days, for a total of three replies.
Participation posts do not require a scholarly source/citation (unless you cite someone else’s work).
Part of your weekly participation includes viewing the weekly announcement and attesting to watching it in the comments. These announcements are made to ensure you understand everything that is due during the week.
APA Format and Writing Quality
Familiarize yourself with APA format and practice using it correctly. It is used for most writing assignments for your degree. Visit the Writing Center in the Student Success Center, under the Resources tab in LoudCloud for APA paper templates, citation examples, tips, etc. Points will be deducted for poor use of APA format or absence of APA format (if required).
Cite all sources of information! When in doubt, cite the source. Paraphrasing also requires a citation.
I highly recommend using the APA Publication Manual, 6th edition.
Use of Direct Quotes
I discourage overutilization of direct quotes in DQs and assignments at the Masters’ level and deduct points accordingly.
As Masters’ level students, it is important that you be able to critically analyze and interpret information from journal articles and other resources. Simply restating someone else’s words does not demonstrate an understanding of the content or critical analysis of the content.
It is best to paraphrase content and cite your source. HIPAA Compliance Analysis
LopesWrite Policy
For assignments that need to be submitted to LopesWrite, please be sure you have received your report and Similarity Index (SI) percentage BEFORE you do a “final submit” to me.
Once you have received your report, please review it. This report will show you grammatical, punctuation, and spelling errors that can easily be fixed. Take the extra few minutes to review instead of getting counted off for these mistakes.
Review your similarities. Did you forget to cite something? Did you not paraphrase well enough? Is your paper made up of someone else’s thoughts more than your own?
Visit the Writing Center in the Student Success Center, under the Resources tab in LoudCloud for tips on improving your paper and SI score.
Late Policy
The university’s policy on late assignments is 10% penalty PER DAY LATE. This also applies to late DQ replies.
Please communicate with me if you anticipate having to submit an assignment late. I am happy to be flexible, with advance notice. We may be able to work out an extension based on extenuating circumstances.
If you do not communicate with me before submitting an assignment late, the GCU late policy will be in effect.
I do not accept assignments that are two or more weeks late unless we have worked out an extension.
As per policy, no assignments are accepted after the last day of class. Any assignment submitted after midnight on the last day of class will not be accepted for grading.
Communication
Communication is so very important. There are multiple ways to communicate with me:
Questions to Instructor Forum: This is a great place to ask course content or assignment questions. If you have a question, there is a good chance one of your peers does as well. This is a public forum for the class.
Individual Forum: This is a private forum to ask me questions or send me messages. This will be checked at least once every 24 hours.
HIPAA Compliance Analysis