DNP 805A Week 6 Telehealth in Hospice Care Discussion.

Tieman et al. BMC Palliative Care (2016) 15:94 DOI 10.1186/s12904-016-0167-7 RESEARCH ARTICLE Open Access Using telehealth to support end of life care in the community: a feasibility study Jennifer J. Tieman1*, Kate Swetenham2, Deidre D. Morgan1, Timothy H. To2 and David C. Currow1 Abstract Background: Telehealth is being used increasingly in providing care to patients in the community setting. Telehealth enhanced service delivery could offer new ways of managing load and care prioritisation for palliative care patients living in the community. The study assesses the feasibility of a telehealth-based model of service provision for community based palliative care patients, carers and clinicians. Methods: This study was a prospective cohort study of a telehealth-based intervention for community based patients of a specialist palliative care service living in Southern Adelaide, South Australia. Participants were 43 community living patients enrolled in the Southern Adelaide Palliative Service. To be eligible patients needed to be over 18 years and have an Australian modified Karnofksy Performance Score > 40. Exclusion criteria included a demonstrated inability to manage the hardware or technology (unless living with a carer who could manage the technology) or non-English speaking without a suitable carer/proxy. Participants received video-based conferences between service staff and the patient/carer; virtual case conferences with the patient/carer, service staff and patient’s general practitioner (GP); self-report assessment tools for patient and carer; and remote activity monitoring (ACTRN12613000733774). Results: The average age of patients was 71.6 years (range: 49 to 91 years). All 43 patients managed to enter data using the telehealth system. Self-reported data entered by patients and carers did identify changes in performance status leading to changes in care. Over 4000 alerts were generated. Staff reported that videocalls were similar (22.3%) or better/much better (65.2%) than phone calls and similar (63.1%) or better/much better (27.1%) than faceto-face. Issues with the volume of alerts generated, technical support required and the impact of service change were identified. Conclusions: The trial showed that patients and carers could manage the technology and provide data that would otherwise not have been available to the palliative care service. Trial registration: Australian New Zealand Clinical Trials Registry ACTRN12613000733774 registered on 02/07/2013. Keywords: Telemedicine, Palliative care, Home care services Background Despite increasing investment in inpatient palliative care facilities, the vast majority of palliative care will continue to be provided in the home where patients and their families may be cared for by their primary care providers, in shared care arrangements with specialist palliative care services or as patients of the specialist * Correspondence: jennifer.tieman@flinders.edu.au 1 Palliative and Supportive Services, Flinders University, Bedford Park, South Australia, Australia Full list of author information is available at the end of the article palliative care service [1–3]. Home-based care often covers a period of time from weeks to months, or even years. Most palliative care patients indicate that they would prefer to be cared for, and to die, at home. However, care in the community commonly requires support from family or friends who fulfil a vital caregiver role which enables the patient to remain at home [4, 5]. It also requires flexible and responsive health care provision that provides continuity of care and addresses changing health needs [6]. This can be difficult to deliver within resource-constrained services where contact may be limited to intermittent telephone calls and occasional © The Author(s). 2016 Open Access This article is distributed under the terms of the Creative Commons Attribution 4.0 International License (http://creativecommons.org/licenses/by/4.0/), which permits unrestricted use, distribution, and reproduction in any medium, provided you give appropriate credit to the original author(s) and the source, provide a link to the Creative Commons license, and indicate if changes were made. The Creative Commons Public Domain Dedication waiver (http://creativecommons.org/publicdomain/zero/1.0/) applies to the data made available in this article, unless otherwise stated. Tieman et al. BMC Palliative Care (2016) 15:94 home visits. As demand for palliative care increases as a result of an ageing population and progressive chronic illnesses, mechanisms that support home-based care need to be explored.

Telehealth represents one avenue for investigation, offering more regular engagement through videoconferencing, potentially continuous remote monitoring to highlight changing performance status, and immediate access to resources and information for patients and families. For clinicians and services, a telehealth enhanced service for the community may enable them to allocate their staff resources more appropriately to patients where self-reported symptom needs are high or where unanticipated changes are being identified. Telehealth uses information and communication technologies to capture and transmit health data and to deliver services and information [7]. Not all healthcare can be delivered through telehealth, however, many specialties are using or have tested telehealth to augment or replace some aspects of care and it is being delivered in various clinical service settings. Reviews of the feasibility and effectiveness of telehealth suggest that telehealth may offer benefits to patients with a range of conditions but that various factors may influence its usefulness and effectiveness such as the severity of the condition or the disease trajectory and how the intervention works within the service delivery model [8–11].

Reviews also indicate that there is satisfaction with the use of telehealth, mainly videoconferencing applications, by patients and by carers [12–14]. Even given the range of potential applications that could be useful within palliative care, there is limited research into the potential role, feasibility and effectiveness of telehealth applications for palliative care delivered into the community. Authors have acknowledged the potential contribution that telehealth could play in palliative care for patients in rural and remote areas [15], the role that mobile technologies could play [16], and opportunities for specific population groups such as paediatrics [17] or lung cancer [18]. However, reviews and trials have also highlighted the need to build the evidence around palliative care telehealth in the community [12–14, 19, 20]. Recent evidence also indicates that provider acceptance of telehealth within palliative care organisations plays a key role in ensuring its uptake and utilisation [21]. As such, there is a need to build the evidence base around the benefits and burdens of telehealth, together with its acceptability to patients and their families and to health providers. Understanding the extent, likelihood, and manner in which such interventions can be implemented as planned and proposed is important in determining the feasibility of telehealth as part of care delivery. This study investigates the feasibility of a telehealth intervention for community based palliative care patients, carers and clinicians (ACTRN12613000733774). Page 2 of 7 Methods The study was conducted in the Southern Adelaide Palliative Care Service (SAPS), South Australia. Ethics approval for the study was granted by the Southern Adelaide Clinical Human Research Ethics Committee on 2 August 2013 (168.13). Five subsequent amendments were sought and all approved.

A Palliative Care Telehealth Research Team (PCTRT) was established to guide the development and implementation of the telehealth model for use by the community team of a specialist palliative care service. Membership of the PCTRT included the Director of the Clinical Service, clinical staff (medicine, nursing, allied health), and researchers with expertise in clinical trial design, health informatics, health services research, and evaluation. A Project Manager was appointed to support the project development. Input was sought and received during concept and module development from service providers, stakeholders, and patients and carers involved with the service. The PCTRT met regularly with the telehealth technical team as well as with the external IT consultant and web provider across the course of the project. As telehealth resources must satisfy the utility and usability criteria of clinicians and consumers not just those of funders and system providers, meetings were held with the clinicians providing direct care to enable input and feedback on the proposals and ongoing management of the telehealth applications. Details on the development of the resources have been previously reported [22]. The components of the palliative care telehealth model to support patient and carer in the home environment and to enhance clinical feedback are outlined in Fig. 1. They included ongoing video-based conferences between service staff and the patient or carer, virtual case conferences with the patient and carer, service staff and the patient’s general practitioner (GP), self-report assessment tools for the patient and carer, and remote activity monitoring. The study design was a prospective cohort study of a telehealth-based intervention for SAPS palliative care patients based in the community. Patients were invited to participate in the study if they were not in bed more than 50% of the time as indicated by a performance score greater than 40 using Australia-modified Karnofsky Performance Status (AKPS) assessment at the point of entry to the study [23]. Participants needed to be 18 years of age or older.

Potential participants who demonstrated inability to manage the hardware or technology (unless living with a carer who could manage the technology) or who were non English speaking without a suitable carer/proxy were excluded. Participants were able to withdraw at any time. Potentially eligible participants were identified from the SAPS Client List during a weekly screening process. They were approached by the SAPS clinical team, Tieman et al. BMC Palliative Care (2016) 15:94 Page 3 of 7 patient’s function by the caregiver using the AKPS [23]. Alerts were sent to the relevant health professional if scores breached pre-specified thresholds  health care utilisation monitoring via a self-report electronic diary  planned responses if self-reported assessments exceeded pre-defined thresholds generally identified by alerts. Responses included face to face videoconference, home visit and/or virtual case conference with the family, GP and palliative care service  access to appraised and structured online information resources for patients and carers were included in project specific pages held on the CareSearch website [28], and activity and weight monitoring using FitBit®™ technology [29]. Fig. 1 Components of Telehealth model (usually the Clinical Nurse Consultant or Caregiver Network Facilitator) to consider participation in the study. DNP 805A Week 6 Telehealth in Hospice Care Discussion.

Potential participants were then contacted by a member of the investigating team to discuss participation in the study. An appointment was made to outline the study and obtain consent. Given a lack of familiarity with technology in many cases and potential burden given the stage of illness, a second appointment was routinely made to demonstrate the technology uses and to assist in entering the first set of data with the patient and/or carer. Participants received a combined telecare and telemonitoring package using an iPad tablet for data entry [24]. The components of the package included:  structured online video contacts between the patient and the Nurse Clinical Practice Consultant (CPC) and between the carer and the Nurse Clinical Practice Consultant and/or Caregiver Network Facilitator (CNF)  patient self-assessment and online data entry using the following tools—AKPS [23], Assessment of Quality of Life (AQoL) [25] and Symptom Assessment Scale (SAS) [26]. Alerts were sent to the relevant health professional if scores breached pre-specified thresholds  carer self-report using the service’s carer needs self-assessment tool, Caregiver Assessment Questionnaire-Caregiver Network Service (CAQ-CNS) which was developed for use in the community facilitator/caregiver pilot study and then adopted for use in SAPS [27], and assessment of the

Applications enabled self-reported data to be entered and stored in the CareSearch website [28]. SAPS clinicians providing direct care to study participants received an iPad for project use and training in the functionality of the iPad and the individual applications. Following each video interaction with a client, the participating clinicians completed a brief assessment on the quality of the technology and the significance of the interaction. Clinician perceptions on the telehealth project were collected in focus groups and interviews and have been reported elsewhere [30]. Results Forty-three community participants received active services between 6 June 2013 and 31 July 2014. Forty-one patients on the trial had a cancer diagnosis. On average, patients spent 128.9 days (range: 17 to 415) on the program. The average age of patients was 71.6 years (range: 49 to 91 years). Thirty-one patients were aged 65 years or older with 12 of these being over 80 years. Of the 43 participants, 38 were patient-carer dyads and five participants had no carer. Seven participants lived alone with two having visiting rather than resident carers. Two of the carers were siblings, three were daughters and the remaining 33 were partners or spouses. Seventeen of the patients were women (39.5%) and 26 (60.5%) were men. Only the carer was consented in one dyad as the patient’s level of cognition was insufficient for selfreporting of symptoms and function. Data entry shows that patients and carers were able to use the technology and did self-report using the applications.

Table 1 reports the number of times the various tools were accessed for data entry. As the SAS comprises seven separate symptom reports, the number of alerts can exceed the number of times the scale was accessed as a patient may be reporting high scores for multiple symptoms. This is similar for the CAQ-CNS which also comprises multiple items that could lead to an alert. Tieman et al. BMC Palliative Care (2016) 15:94 Page 4 of 7 Table 1 Number of times tools accessed by patients and carers and number of alerts arising Application (Tool) Scale access Alerts arising Australian-modified Karnofsky Performance Scale (Function) 1058 611 Symptom Assessment Scale (Symptoms) 3009 4386 Caregiver Assessment Questionnaire-Caregiver Network Service (Carer self-assessment) 263 283 Alerts were generated by the system when data entered by the patient or by the carer breached predetermined thresholds. For example, the threshold for the SAS was ≥ 5 and ≤ 70 for the AKPS. There were 611 alerts arising from changes in the AKPS across the study and 4386 alerts generated through SAS. Of the 4386 alerts arising from the SAS, pain and fatigue were the most commonly reported symptoms generating 726 and 1205 alerts respectively.

Data showed that patients were also using the ‘Other’ category in SAS to identify symptoms not included in the scale that were causing them concern. Thirty-five of 38 carers completed the CAQCNS at least once (92.1%). A score above seven on any item in the CAQ-CNS was classified as an alert. Each of the tools had a specified frequency for patient and/or carer self-report. Patients and carers were instructed to complete the AKPS on a weekly basis. On average, patients entered data 1.25 times per week, or 25% more frequently than expected. The SAS was expected to be competed daily however, patients entered data less frequently, on average 0.73 times daily or 27% less than expected. Patients generally entered data more closely to what was required at the beginning of their time on the program (i.e., the first 2 weeks). Of those who died while receiving the telehealth intervention (n = 15), the deceased had on average stopped entering data 16 days before death. On average, carers entered data 0.60 times per week.

The data shows that the actual patterns of selfreporting by patients and carers varied from the expected rates of data entry. In total, there were 180 recorded contacts made with patients, carers or both arising from scheduled calls or from contacts made in response to alerts. The primary mode of contact was video-conferencing (56.7%), followed by phone call (29.4%), then face-to-face (13.9%). Contact was most often made with both carers and patients (44.9%), followed by carer only 35.9%) and patient only (19.1%). Scheduled contact (67.3%) was more common than unscheduled contact (32.7%). Fifty seven unscheduled contacts were made. Reasons for unscheduled contacts were: symptom trigger alerted through SAS entry (25.5%), followed by message from patient (20.0%), decline in functional status alerted through AKPS entry (21.8%), caregiver trigger alerted through CAQ-CNS entry (18.2%) or non-completion of any data for 2 days (14.6%). This indicates that clinical responses are being made to data being entered by the patient. With respect to the outcomes of clinical contacts, 111 notes were recorded in clinical records. A change in medication was the most common noted outcome. DNP 805A Week 6 Telehealth in Hospice Care Discussion.

Data indicate that four admission recommendations were made following a video call (Table 2). The clinical staff made 121 ratings on conducting clinical assessments using videocalls compared to a phone call and 111 ratings comparing videocalls to face to face. The nurses reported that videocalls were similar to (22.3%) or better/much better than (65.2%) phone calls. Videocalls were also reported to be similar to (63.1%) or better/much better (27.1%) than face-to-face contacts (Table 3). Nurses entered responses about clinical outcomes in their clinical notes and identified instances in which telehealth made a difference to clinical practice. Nurses also indicated that technology had been very effective in enabling the patient or carer to be reassured (57.3%), quicker problem management (23.2%), identification of problems that may not have been recognised (20.5%), ability to resolve issues that would have previously required a home visit (16.8%), and ability to share information with other health professionals (7.6%). DNP 805A Week 6 Telehealth in Hospice Care Discussion.

Patient and carer attitudes and responses to the telehealth initiative were sought through interviews and are being reported separately. Discussion Feasibility of telehealth This study sought to determine if a telehealth enhanced community service for palliative care patients was feasible. The trial showed that patients and carers, including patients over 80 years, could manage the technology and provide data that would otherwise not have been available to the palliative care services. DNP 805A Week 6 Telehealth in Hospice Care Discussion.

Self-reported data entered by patients and carers did identify changes in performance state and in symptom distress triggering alerts to the service provider. Scheduled videocall contacts and contacts made in response to triggers led to changes in care. Clinicians reported that the quality of the telehealth contact was acceptable and in most case comparative to current Table 2 Reported outcome of service contact by type of contact Phonecall Videocall Face to face Medication change 10 15 11 Admission recommendations 1 4 – Other 4 9 6 No change 12 33 6 Total 27 61 23 Tieman et al. BMC Palliative Care (2016) 15:94 Page 5 of 7 Table 3 Comparison of videocall to normal practice Video review Much worse Worse Similar Better Much better Compared to phone call (N…